Write acceptance emails to keep key terms clear. Use details from the offer letter for a concise, professional message.
Your email
Subject:Acceptance of job offer — [Job title in the offer], [Your name]
Dear [Recruiter's or HR contact's name],
I appreciate the offer to join [Company name] as [Job title in the offer]. I gladly accept the offer.
I confirm my joining date as [Joining date]. I also acknowledge the salary of [Salary as stated in the offer] mentioned in the offer letter.
[Anything else to confirm]
Let me know if you need anything from me before I start. I'm excited to be part of the team.
Best regards,
[Your name]
Words in [brackets] are what you replace. The generator above fills them in for you.
Standard
Subject: Acceptance of job offer — [Job title in the offer], [Your name]
Dear [Recruiter's or HR contact's name],
I appreciate the offer to join [Company name] as [Job title in the offer]. I gladly accept the offer.
I confirm my joining date as [Joining date]. I also acknowledge the salary of [Salary as stated in the offer] mentioned in the offer letter.
[Anything else to confirm]
Let me know if you need anything from me before I start. I'm excited to be part of the team.
Best regards,
[Your name]
With questions about joining
Subject: Acceptance of job offer and joining formalities — [Job title in the offer], [Your name]
Dear [Recruiter's or HR contact's name],
Thank you for offering me the position of [Job title in the offer] at [Company name]. I am happy to accept the offer, and I confirm that I will join on [Joining date]. I also confirm the salary of [Salary as stated in the offer], as stated in the offer letter.
[Anything else to confirm]
To prepare for my first day, can you please tell me:
- which documents to send before joining, and which originals to bring
- the reporting time, office address, and whom to ask for on arrival
- any forms to fill out, or checks to complete, before joining
Thank you again for this opportunity. I look forward to starting.
Best regards,
[Your name]
Accepting a revised offer
Subject: Acceptance of revised offer — [Job title in the offer], [Your name]
Dear [Recruiter's or HR contact's name],
Thank you for considering my request and sharing the revised offer for the position of [Job title in the offer] at [Company name]. I am pleased to accept it. I confirm the revised salary of [Salary as stated in the offer].
I will join on [Joining date]. Could you please send me the updated offer letter with the revised terms for my records?
[Anything else to confirm]
I appreciate the time you and the team took to work this out, and I look forward to joining [Company name].
Best regards,
[Your name]
Tips
Check the full offer letter before accepting: job title, pay and inclusions, start date, probation, notice period, and job location.
Respond by the offer deadline. Ask for more time if needed, instead of not replying.
Restate job title, start date, and pay in your email for a clear record of what’s agreed.
If asked to sign and return the offer, do it. The email isn’t a substitute.
Wait for a written and accepted offer before leaving your current job.
When to Use the Offer Email Tool
Use this tool when you're ready to accept a job offer. It helps you confirm the terms by sending a clear acceptance email. Just enter details from your offer letter and let the tool format them for you.
This tool complements your job hunt on InnHirers. After applying and interviewing for IT and Technology roles, use it once you decide to accept an offer. It's a simple way to make your acceptance official and keep communication smooth.
Frequently Asked Questions
What steps should I follow to accept a job offer by email?
Thank the recruiter, clearly state your acceptance, and confirm the start date and salary from the offer. Ask what's next and keep it brief.
Is it better to accept a job offer over the phone or in an email?
Both. Agree during the call if ready, then confirm by email the same day for a written record.
Is it possible to negotiate before accepting?
Yes, it's best to negotiate beforehand. Changing terms after accepting is harder. The salary negotiation email template can assist.
How should I ask for a different joining date?
Request it before accepting or once you know. Propose a specific date and offer a brief reason, like your notice period.