Enter your details to create a courteous, professional resignation letter. Choose a style, then copy, email, or download it as a PDF.
Your letter
[Date of the letter]
[Manager's name]
[Manager's job title]
[Company name]
Subject: Resignation from the position of [Your job title]
Dear [Manager's name],
This letter is to formally resign from my [Your job title] position at [Company name]. Following my notice of [Notice period], my last day will be [Last working day].
[Reason for leaving]
I'm thankful for the opportunities and team support here. I'll ensure a smooth handover by documenting my work and assisting my successor.
Let me know the next steps for the exit process, including handover, returning company items, and final settlement.
Thank you again for your guidance and support.
Sincerely,
[Your name]
Words in [brackets] are what you replace. The generator above fills them in for you.
Standard
[Date of the letter]
[Manager's name]
[Manager's job title]
[Company name]
Subject: Resignation from the position of [Your job title]
Dear [Manager's name],
This letter is to formally resign from my [Your job title] position at [Company name]. Following my notice of [Notice period], my last day will be [Last working day].
[Reason for leaving]
I'm thankful for the opportunities and team support here. I'll ensure a smooth handover by documenting my work and assisting my successor.
Let me know the next steps for the exit process, including handover, returning company items, and final settlement.
Thank you again for your guidance and support.
Sincerely,
[Your name]
Short and simple
[Date of the letter]
[Manager's name]
[Manager's job title]
[Company name]
Subject: Resignation — [Your name]
Dear [Manager's name],
I'm resigning from my [Your job title] position at [Company name]. My last day will be [Last working day], as per my notice of [Notice period].
Thank you for the opportunities during my time here. I'll ensure my duties are properly handed over.
Regards,
[Your name]
Warm, with thanks
[Date of the letter]
[Manager's name]
[Manager's job title]
[Company name]
Subject: Resignation from the position of [Your job title]
Dear [Manager's name],
I'm resigning from my [Your job title] position at [Company name], with mixed feelings. Post my notice of [Notice period], my last day will be [Last working day].
[Reason for leaving]
I've learned much working with you and the team, and I'm grateful for your support. I leave with fond memories and hope to stay in touch.
Until my last day, I'll fully commit to my tasks and proper handover.
With thanks and best wishes,
[Your name]
Asking for an early release
[Date of the letter]
[Manager's name]
[Manager's job title]
[Company name]
Subject: Resignation and request for early release — [Your job title]
Dear [Manager's name],
I'm resigning from my [Your job title] position at [Company name]. With my notice of [Notice period], [Last working day] would be my last day.
[Reason for leaving]
I'd appreciate your consideration to relieve me earlier. I'll complete a full handover and am open to adjusting the remaining notice against my leave or as per company policy.
Thank you for your understanding and for what I've learned here.
Sincerely,
[Your name]
Tips
Inform your manager in a meeting or call first, then send the letter the same day to record the date.
Check notice period in your offer or appointment letter. It generally starts when you give your resignation, unless specified otherwise in your contract.
Be brief and positive. No need to explain why you're leaving, and don't include complaints.
Send it by email to your manager with HR in copy, and save a copy for yourself.
Ask HR about when you'll receive your final settlement and your relieving or experience letter.
Draft Your Resignation Letter Effortlessly
Our resignation letter tool is handy when you're ready to move on. Use it after accepting an offer but before resigning from your current job. Fill in your details and choose the letter style you like.
Once you're set, copy the letter or download it as a PDF. It's a simple step as you search and apply for IT jobs on InnHirers. It helps you keep things professional and focused on your next chapter.
Frequently Asked Questions
How to write a resignation letter?
Address it to your manager, state clearly that you are resigning and from which position, include your notice period and last working day, thank them, and offer to hand over tasks. Sign it with your name. Three or four short paragraphs will do.
Do I need to give a reason for resigning?
No, you don't need to give a reason. Many choose not to. If you do, keep it short and positive, like a new job or relocating.
How to work out the last working day?
Start counting your notice from the day you submit the letter, unless your contract says otherwise. For instance, with a 30-day notice from 1 October, your last day is usually 30 October. Use the notice period calculator for any date.
Can resignation be sent by email?
Yes, most employers accept email resignations. Paste the letter in the email or attach it as a PDF. Send it to your manager and copy HR.