In India, 60 to 90-day notice periods are standard, but new jobs may need you to start sooner. Enter your dates for a polite email to ask your manager for early release.
Your email
Subject:Request for early release — [Your name], [Your job title]
Dear [Manager's name],
As you know, I resigned from my position as [Your job title] at [Company name] on [Date you resigned]. As per my notice period, my last working day would be [Last day as per notice period]. I am writing to request an early release, with [Last day you are asking for] as my last working day.
[Reason]
I understand a smooth transition is important, and I will ensure the team isn't left with any gaps. Before [Last day you are asking for], I will:
- document my ongoing work, processes, and key contacts
- complete or pass on all pending tasks to the person you choose
- brief my replacement or a colleague on what they need to know
- stay reachable by phone for a few weeks post-departure, in case questions arise
I would appreciate your support for this request and help in getting it approved by HR. I'm available to review the handover plan with you at your convenience.
Thank you for your understanding.
Regards,
[Your name]
[Your job title]
Words in [brackets] are what you replace. The generator above fills them in for you.
With a full handover plan
Subject: Request for early release — [Your name], [Your job title]
Dear [Manager's name],
As you know, I resigned from my position as [Your job title] at [Company name] on [Date you resigned]. As per my notice period, my last working day would be [Last day as per notice period]. I am writing to request an early release, with [Last day you are asking for] as my last working day.
[Reason]
I understand a smooth transition is important, and I will ensure the team isn't left with any gaps. Before [Last day you are asking for], I will:
- document my ongoing work, processes, and key contacts
- complete or pass on all pending tasks to the person you choose
- brief my replacement or a colleague on what they need to know
- stay reachable by phone for a few weeks post-departure, in case questions arise
I would appreciate your support for this request and help in getting it approved by HR. I'm available to review the handover plan with you at your convenience.
Thank you for your understanding.
Regards,
[Your name]
[Your job title]
Offering a notice period buyout
Subject: Request for early release with notice period buyout — [Your name], [Your job title]
Dear [Manager's name],
As you know, I resigned from my position as [Your job title] at [Company name] on [Date you resigned], and as per my notice period my last working day would be [Last day as per notice period]. I would like to request an early release, with [Last day you are asking for] as my last working day.
[Reason]
I am willing to buy out the remaining notice period as per company policy. Could you please ask HR to confirm the buyout amount and whether it will be deducted from my full and final settlement or paid separately?
Before I leave, I will complete a full handover, including documenting my work and briefing the person taking over my responsibilities.
Thank you for considering my request.
Regards,
[Your name]
[Your job title]
Adjusting against leave balance
Subject: Request to adjust leave balance against notice period — [Your name], [Your job title]
Dear [Manager's name],
As you know, I resigned from my position as [Your job title] at [Company name] on [Date you resigned], and as per my notice period my last working day would be [Last day as per notice period]. I would like to request that my remaining leave balance be adjusted against the notice period, so that my last working day can be [Last day you are asking for].
[Reason]
If my leave balance doesn't cover the full period, I am willing to buy out the remaining days as per company policy. Could you please check with HR if this adjustment is possible?
Before I leave, I will complete a full handover, including documenting my work and briefing the person taking over my duties.
Thank you for your understanding.
Regards,
[Your name]
[Your job title]
Tips
Check your appointment letter. It outlines the notice period and if a buyout is possible.
Discuss with your manager before emailing. Early release generally needs their consent, and HR follows it.
Find out if your new employer will cover or repay the notice period buyout. Many do, especially if they need you to start early.
Get written confirmation of your approved last working day from your manager or HR before confirming a start date with your new employer.
Continue your usual work until early release is approved. Leaving early without approval can delay your relieving letter and full and final settlement.
Request Early Release with Ease
Use our Early Release Request Email tool when you need to shorten your notice period. This is common if you've found a new role that needs you to start soon. Enter your relevant dates and generate a polite email asking your manager to consider letting you leave early.
Coordinate this step alongside your job search and applications on InnHirers. Check listings in IT and Technology across cities like Bengaluru and Mumbai. When an offer is on the table, and you need to negotiate your notice period, this tool can help you present your request professionally and clearly.
Frequently Asked Questions
Can my employer say no to an early release?
Yes. Early release is up to the employer. If they say no, you must serve your contract's notice period unless a buyout is allowed.
What does notice period buyout mean?
You can pay your employer for the notice days you won't work, so you can leave early. This is calculated based on either basic or gross pay, as per your appointment letter and company policy. Use the notice period calculator to estimate this.
Can I use my leave balance to reduce the notice period?
Some companies allow this, while others opt to pay for unused leave in the full and final settlement. Check the HR policy or consult HR before relying on it.
When is the right time to request an early release from a job?
Ask for an early release as soon as you know your joining date for the new job, ideally at the time of resignation. The sooner you ask, the more time your manager has to handle the transition.