New employers often need your relieving letter, and sometimes your experience letter, before or soon after you start. Fill in your details to clearly request these from HR.
Your email
Subject:Request for relieving and experience letters — [Your name] (Employee ID [Employee ID])
Dear [HR contact's name],
My last day at [Company name] is [Last working day]. I am asking for my relieving letter and experience letter to share with my new employer.
Here are my details for reference:
Name: [Your name]
Employee ID: [Employee ID]
Designation: [Your designation]
Joining date: [Date of joining]
Last working day: [Last working day]
Could you also tell me when my full and final settlement will be done, and if anything is pending from me, such as the clearance form, returning company assets or other exit steps? I want to finish everything before my last day.
My work email ends after [Last working day], so please send the letters and updates to my personal email, [Personal email], or call me on [Phone number].
Thank you for your help.
Regards,
[Your name]
Words in [brackets] are what you replace. The generator above fills them in for you.
Before your last day
Subject: Request for relieving and experience letters — [Your name] (Employee ID [Employee ID])
Dear [HR contact's name],
My last day at [Company name] is [Last working day]. I am asking for my relieving letter and experience letter to share with my new employer.
Here are my details for reference:
Name: [Your name]
Employee ID: [Employee ID]
Designation: [Your designation]
Joining date: [Date of joining]
Last working day: [Last working day]
Could you also tell me when my full and final settlement will be done, and if anything is pending from me, such as the clearance form, returning company assets or other exit steps? I want to finish everything before my last day.
My work email ends after [Last working day], so please send the letters and updates to my personal email, [Personal email], or call me on [Phone number].
Thank you for your help.
Regards,
[Your name]
Follow-up after leaving
Subject: Follow-up: relieving letter, experience letter and full and final settlement — [Your name]
Dear [HR contact's name],
I hope you’re well. My last day at [Company name] was [Last working day], and I still haven't received my relieving or experience letter. I'm following up on both, and on my full and final settlement status.
Here are my details for reference:
Name: [Your name]
Employee ID: [Employee ID]
Designation: [Your designation]
Joining date: [Date of joining]
Last working day: [Last working day]
If anything is still pending from me, please let me know and I will do it right away. Otherwise, could you tell me when to expect the letters and settlement?
Please send the letters and updates to my personal email, [Personal email], or call me on [Phone number]. Thank you for your help.
Regards,
[Your name]
Urgent: new employer needs it
Subject: Urgent: relieving and experience letters needed by [Needed by] — [Your name]
Dear [HR contact's name],
My new employer needs my relieving and experience letters from [Company name] as part of my joining process, and I need to submit them by [Needed by]. I would be grateful if you could prioritise issuing them.
Here are my details for reference:
Name: [Your name]
Employee ID: [Employee ID]
Designation: [Your designation]
Joining date: [Date of joining]
Last working day: [Last working day]
If the final letters will take longer, could you please send a soft copy, or a letter confirming my role and employment dates, in the meantime? I’m happy to complete anything pending from my side, like the clearance form or returning company assets, right away.
Please send the letters and updates to my personal email, [Personal email], or call me on [Phone number]. Thank you for your help.
Regards,
[Your name]
Tips
Request before your last day, while you still have email access and colleagues around. Finish the clearance or no-dues process quickly, as letters often come only after this.
Check every letter you receive: your name, job title, joining and leaving dates must match your offer letter and payslips. Background checks compare these.
Ask HR to update your leaving date in your EPF account to transfer the balance to your new employer.
Ask what your full and final settlement covers, like pending salary, leave encashment, and bonuses, minus things like a notice buyout.
Keep digital copies of the letters, your payslips, and your Form 16 together. You'll need them for future jobs.
When to Use the Email to HR Tool
Use this tool when you need to request your experience or relieving letter from HR. This often happens before joining a new company. New employers may require these documents to verify your past employment.
Prepare your request before you resign or immediately after accepting a job offer on InnHirers. This smooths the transition to your new role. Filling in your details with our tool gives you a clear message to send to your current HR.
Frequently Asked Questions
What's the difference between a relieving letter and an experience letter?
A relieving letter states that you resigned, were relieved on a certain date and finished the exit process. An experience letter states your job title and duration of work. Many firms merge the two into one letter.
When do I receive my relieving letter?
Usually given on or soon after your last working day, once everything is cleared. Timing depends on the company, so ask HR for a date.
What if HR doesn't respond?
Keep following up in writing every few days and copy in your former manager or HR head, saving each request. Meanwhile, ask your new employer if payslips and your offer letter will work as proof of employment.
Can an employer withhold the relieving letter?
Many employers only give it after the notice period dues are cleared and company assets are returned. Usually, clearing those or agreeing on a buyout solves it.